The National Informatics Centre (NIC) and Uttar Pradesh government published a latest digital platform for all 1.7 million government employees across Uttar Pradesh who can manage their HR services online. So please check procedure of application and complete information about Ehrms UP, Manav Sampada UP, and eHRMS Login which is mentioned below step by step. This system helps you handle everything from salary slips to leave applications right from your phone or computer.

What is Ehrms UP and Manav Sampada UP

Let me tell you about this amazing platform that’s making life easier for government employees. The eHRMS (Electronic Human Resource Management System) is basically your complete office in digital form. Think of it as one place where all your job-related stuff lives – your salary details, leave records, service book, everything.

Now, you might be wondering what’s Manav Sampada? Well, it’s the same system, just the name used in Uttar Pradesh. The official portal ehrms.upsdc.gov.in is where you’ll access all these services. Here’s what makes it special:

• Complete HR management – Handle payroll, transfers, promotions, all online
• Digital service book – Your entire career history stored securely
• Leave applications – Apply and track leaves without paperwork
• Salary slips download – Get encrypted, verified salary slips anytime
• Transfer orders – Check and download transfer notifications
• Pension management – Pensioners can access their monthly slips
• Mobile app access – m-STHAPANA app for on-the-go services
• 36+ departments – Used across all major UP government departments

The September 2025 upgrade made it even better with stronger security and easier navigation.

How to Do eHRMS Login at ehrms.upsdc.gov.in

Okay, so logging in is super simple if you follow the right steps. I’ll explain this like I’m sitting right next to you. First thing – always use the correct website because there are fake sites out there trying to steal your information.

Step 1 – Open your browser (Chrome, Firefox, or Edge works best) and type exactly this: https://ehrms.upsdc.gov.in in the address bar. Don’t click random Google links, just type it directly.

Step 2 – Now you’ll see a department selection dropdown. This is new in 2025. Pick your department code carefully:

• EDUBASIC – For Basic Education teachers
• MEDHLTH – Medical and Health staff
• POLICE – Police department employees
• REVUE – Revenue department workers
• FOREST – Forest department staff
• HORTI – Horticulture department

Step 3 – Enter your User ID. This is your 8-digit Employee ID like 12345678. You’ll find this number on your appointment letter.

Step 4 – Type your password. First time users, listen carefully – your default password is: First 3 letters of your name in CAPITAL ENGLISH letters + your birth year. Example: If you’re Amit Kumar born in 1990, password is AMI1990.

Step 5 – Enter the CAPTCHA code exactly as shown. It now includes Hindi letters too, so be careful with upper and lowercase.

Step 6 – Click Login button and you’re in! First-timers will be forced to change password immediately – don’t skip this step.

Manav Sampada UP Details Summary

Name of the Scheme	Who Announced	Launch Date	Objective	Apply Method	Beneficiaries	Amount
Manav Sampada UP (eHRMS)	NIC & UP Government	Upgraded Sep 2025	Digital HR management for all government employees	Online Portal	1.7 Million+ UP Govt Employees	Free Service

State	Official Website
Uttar Pradesh	https://ehrms.upsdc.gov.in

How to Create Strong Password for eHRMS

Creating a good password is really important, trust me on this. The 2025 update made password rules stricter for your own safety. Your password now expires every 90 days, so you’ll need to update it regularly. The system will send you email and on-screen reminders.

Here’s what your new password must have:

• Capital letters (A to Z) – at least one
• Small letters (a to z) – at least one
• Numbers (0 to 9) – at least one
• Special symbols (!, @, #, $, %, etc.) – at least one
• Minimum 8 characters – make it strong

What to avoid:

• Don’t use your name or birthdate
• Avoid “password123” or “12345678”
• Don’t use your employee ID
• Skip common words like “welcome” or “admin”

Good password example: Amit@1990#UP or Priya$2024!Gov

The system is smart – it won’t accept weak passwords anymore. So take a minute and create something secure that you can remember.

How to Apply for Leave on Manav Sampada

Applying for leave is pretty straightforward now, but you gotta follow the new 2025 rules carefully. The biggest change? Mandatory document uploads. Your application gets rejected automatically if documents are missing or wrong format.

Step 1 – Login to ehrms.upsdc.gov.in using your credentials. Make sure your password hasn’t expired.

Step 2 – Go to main menu and click “Employee Services” then select “Self-Service” option. You’ll see “Apply for Leave” there.

Step 3 – Pick the correct leave type from dropdown:

• Casual Leave – For personal work, emergencies
• Medical Leave – When you’re sick, need treatment
• Earned Leave – Planned holidays, vacation time
• Maternity Leave – For expecting mothers
• Childcare Leave – To care for kids under 12
• Study Leave – For official courses, training

Step 4 – Enter exact dates using calendar. From date and To date should match your leave balance.

Step 5 – Write clear reason. Don’t just say “personal work” – be specific like “family function” or “fever and viral infection.”

Step 6 – Upload required documents. This is critical! Check the table below for what you need.

Mandatory Documents for Leave Application 2025

Now listen, this is where most people make mistakes. The NIC compliance rules are super strict now. Your application won’t even reach your boss if documents are wrong. Let me break it down:

For Medical Leave:

• RMP Certificate (must be issued within 48 hours of application)
• Medical reports or test results
• Prescription if available
• Certificate older than 48 hours = automatic rejection

For Maternity Leave:

• Hospital proof with expected delivery date
• Aadhaar-linked medical certificate
• Doctor’s recommendation letter
• Apply BEFORE delivery date for smooth payroll

For Childcare Leave:

• Child’s birth certificate (kids under 12 only)
• School note on official letterhead
• Note must be recent and state reason clearly
• Principal or headmaster signature required

For Study Leave:

• Official admission letter from university
• Course must be recognized and relevant to job
• Maximum 2 years total study leave allowed
• Institution must be accredited

Document upload tips:

• Save files as PDF format only
• Keep file size under 2MB
• Name files clearly: Medical_Certificate_YourName.pdf
• Scan documents properly, make them readable

How to Download Salary Slip from eHRMS

Getting your salary slip is easy now, and it comes with super secure features. The 2025 protocol makes sure your slip is tamper-proof and legally valid for loans and verification. No more running to office for salary certificates!

What you need before downloading:

• Active SSO login account
• Employment status must show “Active”
• Mobile and email registered for OTP

Download steps:

Step 1 – Log into https://ehrms.upsdc.gov.in with your credentials.

Step 2 – From dashboard, go to Employee Services > Payroll Management > Salary Slips.

Step 3 – Select financial year (like 2024-2025) and choose month.

Step 4 – Click download button and your encrypted slip downloads instantly.

What’s new in 2025 salary slips:

• NIC Digital Signature – Makes it legally valid, can’t be faked
• Watermark protection – Stops unauthorized copying
• QR Code – Anyone can scan to verify it’s genuine
• Auto email – Copy sent to your registered email automatically
• Bank-level encryption – Your data is super secure

You can use this slip for loans, visa applications, or any official purpose. Banks accept it without questions because of the digital signature.

Digital Service Book Access on Manav Sampada

Your service book is now completely digital, and honestly, it’s better than the old paper system. Everything from your joining date to promotions, increments, and transfers – all stored safely online. Plus, it’s got blockchain-style security, which means nobody can tamper with your records.

How to access:

Step 1 – Login to the portal first.

Step 2 – Navigate to Service Records from your dashboard.

Step 3 – Click on Digital Service Book option.

What you’ll find inside:

• Complete appointment history
• All promotion orders
• Increment records with dates
• Transfer history
• Training certificates
• Performance appraisals
• Disciplinary records if any
• Leave account summary

2025 security features:

• Blockchain verification – Career entries are cryptographically secured
• AES-256 encryption – Military-grade data protection
• Digital signatures – All entries signed by authorized officers
• Historical archives – Scanned copies of old service book pages
• Tamper-evident – Any change attempt gets flagged immediately

The best part? You can access it 24/7 from anywhere. Need a service certificate at midnight? No problem, just download it. This system has eliminated so many frauds and discrepancies.

m-STHAPANA Mobile App Features

The m-STHAPANA app is basically Manav Sampada in your pocket. You don’t need to open laptop everytime for small tasks. Download it from Play Store or App Store and login with same credentials.

What you can do on mobile app:

• Apply for leaves quickly
• Check leave balance instantly
• Download salary slips on phone
• View attendance records
• Check transfer orders
• Get instant notifications
• Track application status
• Access service book
• Update personal details
• View office circulars

App benefits:

• Works offline for some features
• Push notifications for approvals
• Fingerprint/face login option
• Hindi and English language
• Lightweight, doesn’t hang
• Regular security updates

How to use: Download app > Login with web portal credentials > Enable notifications > Start using services. It’s that simple. The interface is user-friendly, even if you’re not tech-savvy you’ll figure it out.

Public Access Features Without Login

Here’s something cool – you don’t need login for everything. Some features are publically available for transparency. This helps common people check government office details without any hassle.

Office List Access:

Step 1 – Visit https://ehrms.upsdc.gov.in (no login needed).

Step 2 – Find “Public Window” or “Janata Khata” section on homepage.

Step 3 – Click “Office List” link.

Step 4 – Use filters to select:

• Your department
• Organization name
• District
• Office category

Step 5 – Click “View Report” to see complete list. You can download it too.

Fact Sheet (P2) Report Generation:

This report is useful for administrative and audit purposes. Here’s how to get it:

Step 1 – Go to eHRMS Public Window on portal.

Step 2 – Navigate to Administrative Services > Fact Sheet (P2).

Step 3 – Apply these filters:

• Parent department (e.g., Medical & Health)
• Organization (e.g., District Hospital)
• e-HRMS Code (specific office code)

Step 4 – Click “Generate Report” to download PDF or Excel format.

These public features promote transparency and help citizens access information easily.

Department-wise eHRMS Codes

Different departments have different codes in the system. Using wrong code causes login errors, so here’s the complete list to help you. Make sure you select the right one based on where you work.

Major Department Codes:

• EDUBASIC – Basic Education Department (All Teachers)
• MEDHLTH – Medical & Health Services
• POLICE – Police Department (All Ranks)
• REVUE – Revenue Department
• PWD – Public Works Department
• FOREST – Forest Department
• HORTI – Horticulture Department
• AGRI – Agriculture Department
• ANIMAL – Animal Husbandry
• SOCIAL – Social Welfare Department
• TRIBAL – Tribal Welfare
• WOMEN – Women & Child Development
• IRRIG – Irrigation Department
• POWER – Power Corporation
• TRANS – Transport Department
• URBAN – Urban Development

If you’re confused about your department code, just ask your office HR or Nodal Officer. They’ll tell you the exact code in seconds. Don’t guess and waste time with wrong codes.

Common Login Problems and Solutions

Even after following steps, sometimes you face issues. Don’t worry, most problems have simple fixes. Let me help you troubleshoot common errors people face daily.

Problem 1: “User Not Found” Error

• Check if department code is correct
• Verify Employee ID is entered properly
• Make sure you’re using right portal (ehrms.upsdc.gov.in)
• Contact your department if ID is still not working

Problem 2: “Invalid Password” Message

• Try default password format again (First 3 letters + birth year)
• Check CAPS LOCK is off when needed
• Make sure you’re using English letters, not Hindi
• Request password reset from nodal officer

Problem 3: CAPTCHA Keeps Failing

• Refresh the CAPTCHA image
• Enter exactly as shown (case-sensitive)
• Note Hindi characters carefully
• Try different browser if problem persists

Problem 4: Session Timeout

• Login again, session expires after 20 minutes
• Don’t keep portal idle for long
• Complete your work quickly
• Save work before timeout

Problem 5: Can’t Upload Documents

• Check file is PDF format
• Reduce file size below 2MB
• Rename file without special characters
• Clear browser cache and try again

If these solutions don’t work, email ehrms-up@gov.in for technical support or contact your department’s Manav Sampada Nodal Officer.

Benefits of Using Manav Sampada System

This digital platform has changed how government work happens. The benefits are real and visible. Let me share what makes this system so useful for employees and administration both.

For Employees:

• Save time – No office visits for simple tasks
• 24/7 access – Work from home, anytime
• Paperless process – No more file pushing
• Quick approvals – Leaves approved in days, not months
• Secure records – All data encrypted and safe
• Mobile access – Everything on your phone
• Transparent system – Track every application status
• Easy salary slips – Download anytime, anywhere

For Administration:

• Reduced workload – Automated processes save time
• Better monitoring – Real-time data available
• Less corruption – Transparent, audit-friendly system
• Cost savings – No paper, printing, storage costs
• Accurate records – No manual errors
• Quick reporting – Generate reports instantly
• Data analytics – Better decision making
• Inter-department coordination – Easy data sharing

Real impact: The success story of Rajesh Kumar (retired teacher) shows the power – his pension file cleared in just 6 days instead of 8 months. That’s the difference this system makes!

Important Links

Service Name	Official Link
eHRMS Login Portal	https://ehrms.upsdc.gov.in
m-STHAPANA Mobile App	Download from Play Store / App Store
Office List (Public)	https://ehrms.upsdc.gov.in (Public Window)
Technical Support Email	ehrms-up@gov.in
Leave Application	Login > Employee Services > Apply Leave
Salary Slip Download	Login > Payroll Management > Salary Slips
Digital Service Book	Login > Service Records > e-Service Book
Password Reset	Contact Department Nodal Officer

So basically, the Manav Sampada UP eHRMS portal at ehrms.upsdc.gov.in is your complete HR office in digital form. From login to leave applications, salary slips to service book – everything is just few clicks away. The September 2025 update made it more secure with better features like blockchain verification and NIC digital signatures. Remember to use correct department code, create strong password, and upload proper documents for leave. The m-STHAPANA app gives you mobile access too. Over 1.7 million employees are already using it successfully. If you face any problem, contact your nodal officer or email technical support. This system is making government work faster, transparent, and hassle-free for everyone.

FAQs